Effective Date: November 6, 2025
Welcome to Databeez ("we," "us," or "our"). We are committed to protecting the privacy and security of your information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website databeez.ca (the "Site") and when you use our institution management system (the "Services"). Please read this policy carefully. If you do not agree with the terms, please do not access the Site or use our Services.
We collect information in a few different ways: a) Information You Provide to Us: info you voluntarily provide (Contact/Demo forms) including personal and business contact information. b) Information We Collect Automatically (Website Data): IP address, browser type, operating system, referring URLs, pages viewed, timestamps, and cookies. c) Information Our Clients Provide (Service Data): data uploaded by our clients (schools/colleges) including student or staff information. Databeez acts as a Data Processor on behalf of the client.
We use collected information to provide and maintain our Services, improve the Site, communicate marketing updates (opt-in), ensure security and compliance, and process Service Data per client instructions.
We do not sell Personal Information. We may share information with service providers, to fulfill client instructions, for legal reasons, or to protect rights and safety.
We implement reasonable administrative, technical, and physical measures to protect personal information. No method is 100% secure, so absolute security cannot be guaranteed.
We retain Personal Information as necessary to fulfill purposes outlined, and Service Data as instructed by our clients. Upon service termination, Service Data will be deleted or returned.
Our Site is not directed to children under 13, and we do not knowingly collect their data. Institutions using our Services are responsible for parental consent for any children’s data.
Website visitors may request access, correction, or deletion of personal information and opt-out of marketing communications. Individuals whose data is part of Service Data must contact the client (Data Controller). Contact us for data we control.
We may update this Privacy Policy occasionally. The updated version will include a new "Effective Date". Review periodically to stay informed.
For questions or concerns about this Privacy Policy or our data practices, contact us at support@databeez.com.